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COVID-19 Statement

COVID Statement for Visitors & Contractors

RPL are fully committed to operating a COVID Secure site and mitigating, as far as possible, the COVID risk to our employees, partners, visitors, and contractors.

We have various processes in place to ensure this including: 

  • A COVID-19 risk assessment which is available on our website. 
  • Any Individuals, whether employees, visitors or contractors, required to self-isolate are denied entry to site.  This includes persons who should be quarantining because of overseas travel. 
  • All visitors (including contractors) required to show proof of a negative LFT/ PCR test on each day they visit site (test on day of visit).  Proof may be in the form of a valid text or email confirmation from NHS Test and Trace or via the NHS app.  This will be checked by security.  If visitors are not able to produce a negative test, they must reschedule the visit or be prepared to take the test onsite (tests will be available). 
  • Managing all visitors to ensure they understand our rules. 
  • Social distancing controls throughout including floor markings/ signage and Perspex screens. 
  • Mandatory wearing of work issued face masks. 
  • Ventilation systems providing a good supply of fresh air. 
  • Site cleaning, handwashing, and hygiene procedures in line with government guidance, using products certified to BS EN 14476. 
  • Extended facilities to enable all to follow good hygiene controls throughout the site. 
  • Defined working groups to reduce the number of contacts each worker has and to enable the identification of close contacts in the event of a positive case. 
  • Response plan to a potential case on site, including isolation, deep clean and incident reporting. 
  • Response plan on receipt of confirmation of a positive case including identification of close contacts and isolation support. 
  • Regular communications with all key stakeholders supported by various guidance documents. 
  • Regular monitoring of on-site, local community, national and global data to ensure risks are understood and compliance with the latest Government guidance. 

We do not permit any visitor or contractor to enter an area of site where there is a risk of COVID-19 contamination until a deep clean, in accordance with government guidelines, and isolation of any close contacts has been completed.  Should a potential risk be identified, prior to a planned visit, the visit will be postponed until the area has been confirmed as COVID Secure. 


Should you have any concerns or queries beyond this statement please contact your Ricoh Host.


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